Messenger / File Room Clerk / Concierge / Receptionist

Leech Tishman, LLC, has an immediate opening for a Messenger / File Room Clerk / Concierge / Receptionist in our Pittsburgh, PA office.

This position is multi-faceted. Individuals with this job title must be able to handle various duties as they relate to each specific assignment.

The essential functions of this position include, but are not limited to:

  • Answering phones.
  • Scheduling Conference Rooms.
  • Greeting Clients.
  • Logging deliveries from FedEx, etc.
  • Receipt and distribution of faxes.
  • Daily outside hand deliveries, Post Office runs and court filings in all weather conditions.
  • Maintaining log of all outside deliveries.
  • File maintenance, including sending files to offsite storage, requesting files from offsite storage, maintenance of file rooms.  Return/scan files to proper shelves. Returning closed files to clients when requested/appropriate.
  • Assist Administrative Assistance and Paralegals with file maintenance, including electronic scanning and physical filing in Redwells and binders.
  • Data entry into records management system, FileBridge.
  • Maintenance of legal volumes (replacing pocket parts, updates, etc.).
  • Keeping water coolers supplied with water throughout firm on both floors.
  • Loading/unloading dishwashers daily.
  • Replenish paper in all copiers/printers daily.
  • Moving files, boxes, and small miscellaneous items.
  • Operation and minor maintenance of mail machinery.
  • Stocking supplies/snack bins and helping with conference room set-up/clean-up.
  • Ordering food for office meetings/events.
  • Must be able to lift up to 50 pounds.
  • Working hours other than standard office hours may be required.
  • Special projects as requested.
REQUIREMENTS: 
  • Must have good organizational and communication skills.
  • Must have excellent attention to detail.
  • Some mechanical ability required.
  • The ability to work independently and make proper judgment calls.
  • Ability to complete duties in a timely and efficient manner.
  • Ability to interact with all levels of personnel as well as represent the Firm in a positive manner when dealing with outside clients, vendors, etc.

From time to time, the Messenger / File Clerk / Concierge / Receptionist will be asked to do other small facilities management type duties not specifically listed here; these tasks will be part of regular file room duties.

With Headquarters in Pittsburgh, Leech Tishman, LLC has offices in New York City, Pasadena, El Segundo, Sarasota, Chicago, Washington, D.C., and State College, Pennsylvania, and has a history of strong growth in these markets. We offer competitive salary and benefits and a friendly work environment. Agency applications will not be considered for this position.

Job Type: Full-time

For further information, contact the Director of Recruiting, Karen Davila at kdavila@leechtishman.com

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Leech Tishman Fuscaldo & Lampl is a full-service law firm dedicated to assisting individuals, businesses, and institutions. Headquartered in Pittsburgh, PA, Leech Tishman also has offices in LAX / El Segundo, CA, Chicago, Los Angeles, New York, Sarasota, and Washington, D.C. We are an Equal Opportunity Employer. For more information, visit www.leechtishman.com.

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